We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us at info.ke@privatesafaris.co.ke.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
There may be more than one lawful basis on which we may process your personal data depending on the specific purpose for which we are using your data. Please contact us at info.ke@privatesafaris.co.ke if you need details about the specific legal basis we are relying on to process your personal data where more than one basis has been set out in the table below.
Purpose/Activity/Type of Data |
Lawful basis for processing including basis of legitimate interest |
Register you as a prospect and initial profile creation
Type of data:
a) Identity
b) Contact |
Necessary for our legitimate interest |
Creation of itinerary and trip planning, which includes the transfer of data to other jurisdictions
Type of data:
a) Identity
b) Contact
c) Special Categories of personal data |
a) Performance of a contract with you
b) Necessary for our legitimate interest |
To process and deliver your booking including:
a) Putting final itinerary together and adding additional requests
b) Transfer of further data to other jurisdictions as requested by the guest
c) Manage payments, fees and charges
d) Collect and recover money owed to us
Type of data:
a) Identity
b) Contact
c) Financial
d) Transaction
e) Marketing and Communications.
f) Special Categories of personal data |
a) Performance of a contract with you.
b) Necessary for our legitimate interests (to recover debts due to us) |
To manage our relationship with you which will include:
a) Right to rectification of your personal information
b) Asking you to leave a review or take a survey
Type of data:
a) Identity
b) Contact
c) Profile
d) Marketing and Communications
e) Special Categories of personal data |
a) Necessary to comply with a legal obligation
b) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services) |
To enable you to partake in a prize draw, competition or complete a survey
Type of data:
a) Identity
b) Contact
c) Profile
d) Usage
e) Marketing and Communications |
a) Performance of a contract with you
b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business) |
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
Type of data:
a) Identity
b) Contact
c) Technical |
a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise)
b) Necessary to comply with a legal obligation |
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
Type of data:
a) Identity
b) Contact
c) Profile
d) Usage
e) Marketing and Communications
f) Technical |
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy). To ensure marketing is relevant to your requirements or interests |
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
Type of data:
a) Technical
b) Usage |
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
To make suggestions and recommendations to you about goods or services that may be of interest to you
Type of data:
a) Identity
b) Contact
c) Technical
d) Usage
e) Profile |
Necessary for our legitimate interests (to develop our products/services and grow our business) |
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
Promotional offers from us
We may use your identity, contact, technical, usage and profile data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased services from us and if you have, in each case, you have opted in to receive that marketing. This will be through newsletters, sms or such other communication that allows us to keep in touch with you.
Third-party marketing
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
Opting out
You can ask us to stop sending you marketing messages at any time by following the opt-out unsubscribe links on any marketing message sent to you, sms shortcodes or by contacting your travel consultant/specialist at any time, or by sending an email to info.ke@privatesafaris.co.ke or clicking this link to unsubscribe from our mailing list
Where you opt-out of receiving these marketing messages, this will not apply to personal data that you have provided to us as a result of a purchase of arrangements or other such transactions.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see https://privatesafaris.co.ke/cookie-policy/.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at info.ke@privatesafaris.co.ke.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.